Club Constitution

1. Club Name

1.1       The Club shall be called Marlow Kites Netball Club (hereinafter called the Club)

2. Affiliation

2.1       The Club will be affiliated to Buckinghamshire in the All England Netball Association Lid.

3. Club Aims & Objectives

3.1       The objectives of the Club shall be to: promote participation in netball at all levels, provide training and competitive opportunities for players, provide development opportunities for players, coaches, umpires and volunteers and, where appropriate, provide routes to opportunities to enhance and increase individual skills, The Club will also ensure that player and officer welfare is always prioritized over winning matches.

3.2      Specifically, the aims and objectives of the club shall be to:

  • Promote netball and the club within the local community
  • To offer coaching and competitive opportunities u1 netball
  • Manage training sessions
  • To ensure a duty of care to all members of the club
  • To provide all its services in a way that is fair to everyone
  • To ensure that all present and future members receive fair and equal treatment,

4. Club Membership

4.1 The Club shall consist of the Officers and the Members,

4.2      Membership of the Club shall be open, and not unreasonably restricted on the grounds of sex, race or of political, religious or other opinions to any person in the area prepared to accept and support the objectives of the Club. No club member, participant, volunteer or official will receive less favourable treatment OD the grounds offender, marital status, social class, colour, race, ethnic origin, creed or disability, or will be disadvantaged by conditions or requirements which cannot be shown to be relevant to their participation in the Club.

4.3      In accepting membership a person agrees to abide in the constitution of the Club and the rulings of the Club Executive Committee.

4.4      Members will be enrolled in one of the following categories:

  • Full member
  • Junior member (aged 18 and under)

 4.5      Junior members shall not have the right to vote at meetings but are entitled to elect a representative who shall have the right to vote as a Full member of the Club and officer of the Executive Committee.

4.6      Members and junior members may resign from membership at any time by giving notice to their coach who will advise the Club Secretary,

5. Membership Fees

5.1       Membership fees shall be stipulated by the members at the General Meeting the Club Executive Committee, distinguishing between Full Members and Junior Members.

5.2      Winter League fees fall due on 1st September of each year and are payable to the Club via our online payment system, Loveadmin. Winter League fees may be paid in two instalments, with the second instalment due in January.  Summer League fees are payable in April. All membership fees are non- refundable.

5.3       Members that join after halfway through a playing season will pay half the Full membership fees plus an affiliation fee (if applicable).

5.4       The Club Executive Committee may decide upon other charges or subscriptions at its discretion

6. Club Officers

6.1       The officers of the Club shall be: Chair, Secretary, Treasurer and any additional position as deemed necessary by the Executive Committee.

6.2       These officers shall hold for a period of 12 months, being elected annually at the Club AGM, All Officers shall retire annually but shall be eligible for re-appointments.

6.3       Any casual vacancy occurring may be filled by a member of the Executive Committee.

7. Executive Committee

7.1       The club will be managed through the Executive Committee consisting of: Chair, Secretary, Treasurer. Only these posts will have the right to vote at meetings of the Club Committee.

7.2       Meeting of the Executive Committee shall be convened by the Secretary and the Committee shall meet as required but not less than 4 times a year.

7.3       The quorum for the transaction of business at Executive Committee meetings shall be 3.

7.4       Every decision at a meeting of the Executive Committee shall be determined by a majority vote of the members present and every voting member having one vote. In the event of an equality vote the Chair of the meeting shall have a casting vote

7.5       The Executive Committee shall be responsible for considering any application for membership and shall decide if this application should be accepted. The decision shall be in accordance with a non-discriminatory policy.

7.6       The Executive Committee may delegate some or all its powers by making B sub-committee. Any sub-committee must act only in accordance within the authority delegated to by the Executive Committee.

7.7       The Management Committee shall be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

 8. Finance

8.1      All monies raised by or on behalf of the club shall be applied to further the objects of the Club and for no other purpose.

8.2       All club monies will be banked in an account held in the name of the club.

8.3       The Club Treasurer will be responsible for the finances of the club

8.4       The financial year of the club will end on 31st August.

8.5 Proper accounts shall be kept of all sums of money received and paid out by the club.

8.6    A statement of annual accounts will be independently audited and presented by the Treasurer at the Annual General Meeting.

8.7       Any cheques drawn against club funds should hold the signatures of the Treasurer or the Club Secretary

9. Annual General Meeting and other Meetings

9.1      The Annual General Meeting (AGM) of the Club shall be held every year when the annual report of the Executive Committee and the statement of accounts up to the end of the financial year shall be presented.

9.2      Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 28 clear days’ notice to be given to all members

9.3      The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts

9.4          Nominations for officers of the management Committee will be sent to the Secretary prior to the AGM and can be accepted from the floor of the meeting

9.5          Elections of officers are to take place at the AGM

9.6          All members shall be entitled to vote at general meetings of the club and shall have equal voting rights.

9.7 The quorum for general meetings shall be 15% members present and eligible to vote

9.8          An Extraordinary General meeting (EGM) can be called by an application in writing to the Secretary signed by not less than 15 members.  The Executive Committee shall have the power to call an EGM by decision of a simple majority of its members.  The EGM should be held within 21 days of receipt of a valid requisition.

10. Voting procedures

10.1        Each member shall be entitled to one vote

10.2        A motion shall be carried by a single majority of those present and voting, except when the motion is a constitutional amendment which shall require a two thirds majority

10.3        The Chair shall have a casting vote in addition to a deliberative vote.

11. Property and Staff

11.1        Responsibility for all property owned by the Club and for the employment of paid staff and volunteers rests with the Executive Committee.

12. Complaints, Discipline and Appeals

12.1        The Executive Committee shall have the power to take disciplinary action against any member and shall have the authority to terminate the membership of any member guilty of conduct deemed to be a detriment to the club

12.2        All complains shall be made in writing to the Secretary, who shall submit them to the Executive Committee

12.3        The Executive Committee will respond no later than 5 days after the next scheduled Executive Committee meeting, unless the complaint is of an urgent nature, deemed so by the Secretary.  Urgent complaints will be dealt with the Executive Committee within one week

12.4          If the complainant is not satisfied with the outcome they may appeal to the Executive Committee and the Chairperson (with the backing of the Committee) will respond directly to the appeal.  The outcome of the appeal is final.

13. Dissolution Procedures

13.1        A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

13.2    In the event of dissolution, and following the discharge of all debts and liabilities, any assets of the club that remain will become the property of England Netball or some other club with similar objectives to those of the club. No member shall obtain any asset from the Club.

14. Review of the Constitution

14.1     The constitution shall be reviewed on a yearly basis.

14.2    The constitution will only be changed through agreement by majority vote at an AGM or EGM.

14.3    Additions to, or alterations of the constitution shall be submitted to the Secretary not less than 21 days before the date of the AGM or EGM, or with a request for a special meeting of Club members. No resolution involving an amendment to the constitution may be proposed or amended from the floor of a meeting.

14.4    In the event of a proposal for amending the constitution being submitted, the Secretary shall inform the membership of the proposed motion not less than 14 days before the AGM.

14.5     Any alteration to the constitution shall require two-thirds majority of members present and voting.

14.6     In the event of any question or matter arising, which is not provided in the constitution, shall be dealt with by the Executive Committee, whose decision shall be final

Declaration

Marlow Kites Netball Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.